Agenda Tenth General Assembly

Time and Place

The 10th General Assembly will be virtual, using IRC channel #foswiki-association on the freenode network.

If you cannot be present at the General Assembly, you can still use proxy participation according to the articles.

Note: Due to the unavailability of the Treasurer the General Assembly has been rescheduled for December 12 - 12:00 UTC / 13:00 CET

Time & Date

Locations

  • IRC, Freenode, #foswiki-association

Current Chair and Board

Chair LynnwoodBrown
Treasurer JulianLevens
Member MichaelDaum
Member MarkusUeberall
Member KennethLavrsen

Agenda

(Appoint minute taker)

I. Call for Quorum

Please send an email to the board if you cannot make it to the Assembly. Each member present can represent up to two other members.

Representations

The following active members ask to be represented according to § 9.7 of the AssociationArticles.

Active Member Represented by Scope
... ... ...

II. Election of two vote counters

Please see AssociationVoting for the different options regarding how to vote.

At 15 minutes prior to the GA no vote counters are required: the election will be uncontested and no other formal votes are on the table.

III. Induction of new members

As Article 5 says that new members must be proposed by a member and supported by two additional existing members

At the day of the G.A. these are

Name Proposed By Supported By 1 Supported By 2

IV. Consideration of Proposed Changes to Association Articles

Section 1, paragraph 2: Registered office location
Current WordingProposed Wording
2) The Association’s registered offices are located in Hannover, Germany. 2) The Association’s registered offices are located in Hamburg, Germany.

Section 5, paragraph 4: Maintenance of membership
Current WordingProposed Wording
4) The group of Active Members will be reviewed by the Board once a year. If an Active Member (i) has not participated in two consecutive General Assembly meetings and has not exercised his or her voting rights by other means or (ii) has not paid the membership fees within a period of one month after the due date despite having received a reminder, the Active Member will be deleted by the Board from the list of Active Members and must reapply to become an Active Member once again. In the meantime, he or she shall have the status of a Supporting Member. The decision shall be notified to the deleted Active Member by email. At least two months before the annual General Assembly the Board will update the Active Members list in accordance with the outcome of the review. 4) The group of Active Members will be reviewed by the Board once a year. If an Active Member has not paid the membership fees within a period of one month after the due date despite having received a reminder, the Active Member will be deleted by the Board from the list of Active Members and must reapply to become an Active Member once again. In the meantime, he or she shall have the status of a Supporting Member. The decision shall be notified to the deleted Active Member by email. At least two months before the annual General Assembly the Board will update the Active Members list in accordance with the outcome of the review.

Section 10, paragraph 6: Annual Audit
Current WordingProposed Wording
6) The annual accounts and the annual report have to be presented to the General Assembly for decision making and discharge of the Board in written format if the meeting is held physically and via electronic means if the meeting is held online. The General Assembly calls on two auditors who have the task to audit the accounting and annual report and relate their results to the General Assembly. The auditors cannot belong to the Board and they cannot be employed by the Association. The auditors have access to all of the Association’s accounting documents. 6) The annual accounts and the annual report have to be presented to the General Assembly for decision making and discharge of the Board in written format if the meeting is held physically and via electronic means if the meeting is held online. The General Assembly calls on one auditor who has the task to audit the accounting and annual report and relate his or her results to the General Assembly. The auditor cannot belong to the Board and he or she cannot be employed by the Association. The auditor has access to all of the Association’s accounting documents.

Section 11, paragraph 1: Board of Directors
Current WordingProposed Wording
1) The “Board” consists of 5 persons, who must be Active Members. Board members are permitted to serve multiple consecutive terms. The respective Board members remain in office after expiration of their term until a successor is elected. Board members serve 2-year terms. At the creation of the Association, 3 members of the Board shall be elected to a 2-year term, and 2 members shall be elected to a 1-year term. In subsequent years, members shall be elected to 2-year terms. Thus in the year following the creation of the Association, 2 members of the Board shall be elected, and in the subsequent year, 3 members of the Board shall be elected. 1) The “Board” consists of 3 persons, who must be Active Members. Board members serve 2-year terms. Board members are permitted to serve multiple consecutive terms. The respective Board members remain in office after expiration of their term until a successor is elected.

V. Election of the of the Board of Directors and substitute members

We elect three board members this time with these members standing down two-year term
  • completing board member 1
  • completing board member 2
  • completing board member 3

Proposals for board members (if you do not accept, please use strike to remove yourself, so you don't get added again):

Proposee Curriculum Vitae Proposer Why struck out
For votes about people the vote should be anonymous to the degree, it is practical. We will repeat the method from last year and send the votes by email to the two vote counters.

VI. Non-Board Auditors / Financial Report

Financial Statement

JulianLevens presents

Auditors report

... give their audit result

Acceptance of financial statement can happen by open vote (clap of hands is normal unless there are objections).

Election of one auditor for the next year

(The auditor has the duty to review the accounts when the financial year is over.)

The election can happen by open vote (clap of hands is normal unless there are objections).

VII. Proposals received from the members for Bylaws

Vote for each of the ByLaws suggested.

VIII. Misc

The GA for next year is planned for:
  • TBD, 11:00 UTC ,

See: AgendaSixthGeneralAssembly#GaDates for the reasoning behind the dates chosen.

IX. Closing

BasicForm edit

TopicClassification RegularMeetings
Topic Summary Agenda for the upcoming 10th GA of the Foswiki Association
Interested Parties
Related Topics
Topic revision: r9 - 12 Dec 2019, MarkusUeberall - This page was cached on 13 Oct 2020 - 21:19.

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