Agenda
- Legal status - Changes to the articles
- Financial report
- General assembly - agenda, date
- Status of trademark
Attendees
- Crawford Currie (minutes)
- Michael Daum
- Sven Dowideit
- Kenneth Lavrsen
- Next meeting
Minutes
- Legal Status
- Board recognises that it has not been doing it's duty w.r.t the articles, and is late issuing a GA call.
- MD will push on the legal status association and esp.non-profit, bank account, and change of accountant
- History - Latham & Watkins, involved in initial setup, Jens, Andre, Oliver. Missing features for non-proift: - training, working with universities
- Possibility of university relationship with just advertising our desire for a relationship.
- From MD's mail.
- primary purpose should be research and education; for instance cooperating with a university would help to make that verifiable
- to bring forth education, seminars and training are essential
- criteria must be in accordance with Abgabenordung (AO) "Steuerbegünstigte Zwecke", paragraph 59-61
- all criteria must be outlined sufficiently to be verifiable later on
- the mail proposes a couple of additions to the articles that should be added as is while removing / rephrasing any other wordings that partially overlap.
- they need a copy of the notice of exemption of the Free Software Foundation Europe
- KL - article 11.8 - minor changes to the articles can be done by the board, mail the association within 4 weeks of the change
- Financial Report
- Oliver not present, MD will follow up
- MD report on balance of funds this week
- Koen Martens and Ingo Kappler are auditors - must be sent copy of accounts - MD
- General Assembly
- New members - only at GA? If so, need a list (need proposer and seconder), and need to make people aware of the need for becoming members. Also need a list of subscribers from last FY. MD to follow up with Oliver.
- Invitation for the GA must go out post-haste.
- MD: check that English translation of the articles is consistent with German.
- SD - will organise a date for the GA around 8th Jan.
- Status of trademark
- SD - confirm with LB that he's happy to continue managing the trademark
- CC - follow up with SD and LB to get letter of intents re: the TM and domains, basically saying they are doing it on behalf of Foswiki.
- Next meeting in 1 week - possibly Friday 10.00 - on BigBlueButton
Follow up - Michael (some details censored)
- bank account of assoc:******** EUR - donations, membership fees
- tax report: optional if revenue under 5000 EUR
- membership fees: 2010 incomplete
- ** of *** have payed
- OK will send out email reminders: will add another ***** EUR to bank account; minus paypal fees
- procedure modifying articles: (actions started by MD)
- talk to tax accountant and give him all material
- he will send new articles to contact person in Hannover tax office for review
- ratify new articles on GA, presumably 8. Jan, or during one of the board meetings preferably
- send ratified articles to Hannover tax office
- there's a Foswiki specific paypal account although not activated (actions started by OK)
- can be registered for non-profits
- not sure what needs to be done for normal assocs (w.o non-profit status)
- can this be upgraded to non-profit?
- bank account:
- setting it up takes two people (OK + MD)
- OK has brought along documents to be signed, MD will sign PDFs; (depends on c-base having a printer; otherwise will send post-ident next week)
- OK needs to get a new version of excerpt of the register of associations, takes approx 2 weeks estimated optimistically
- costs of bank account: 60 EUR per year
- we need to spend money soon. i.e. dont leave it hanging around, MD will organize a Foswiki sprint meeting Q1 2011 where we can spend some of this money
- Caution: when referring to address of Foswiki Assoc, use: Foswiki e.V., Kanalstrasse 12, 30159 Hannover; that's where the postbox is with a label Foswiki on it
- Pay back trademark registration fees to Lynnwood: transfer ca **** Dollars; transfer from US to GER might be; Lynnwood had about ... Dollars expenses for that
- we need to follow up on procedure for cleaning up membership list (paragraph 6.2+3); basically, member gets notification to react on claim; then board can decide; doesn't need GA